There are two options for companies that want to retain e-mails for auditing or compliance needs. With Microsoft Exchange Server, we can copy every incoming, outgoing, and internal e-mail that goes through the system.

With Journaling, that copy of every e-mail is sent to a spare mailbox that retains all of these e-mails until deleted. This feature is often used for auditing purposes. However, these e-mails can be easily altered and destroyed - therefore, this repository typically cannot be used for legal matters. Companies typically also export this mailbox to a .pst file on a monthly basis and burn onto a DVD for historical archival purposes.

For companies that must meet certain regulatory requirements (such as the NASD 3010, SEC 17a-4, and Sarbanes-Oxley regulations), Regulatory Compliant Archiving is necessary.

Features of this service:

• Archives incoming, outgoing, and internal e-mails to separate server
• Available online for 3-11 years
• Tamper-proof
• NASD 3010 compliant
• SEC 17a-4 compliant
• Sarbanes-Oxley compliant
• HIPAA compliant
• Archived in two separate fully redundant data centers
• Full-text search and retrieval on all parts of a message including attachments
• Web-based interface for full search, set alerts, & administration
• Alert the compliance manager or HR manager in real-time when suspicious email is sent
• Effortlessly restore deleted email
• Stored offsite from your Exchange servers
• Disaster recovery for electronic communications
• Reduce litigation discovery costs